CompaqPlus Bylaws
1. Name
2. Mission Statement
3. Membership
4. The Executive Board
4.1 Board Members
4.2 Removal of a Board Member
4.3 Meetings
4.4 Term of Board Membership
4.5 Transition of Administration
5 Elections
5.1 Time Table
5.2 Nomination Procedure
5.3 Election Procedure
6 Local Chapters and Individuals
7 Bylaw Amendments
The name of this organization is CompaqPLUS (Compaq People Like Us).
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Our mission is to create a safe and open environment for bisexual, gay,
lesbian, and transgendered (BGLT) employees at Compaq. By increasing
visibility in the workplace, we contribute to and enhance the Corporate
Diversity effort. We want Compaq to be the employer of choice.
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Membership is open to all who wish to support the BGLT employee community at
Compaq. Voting Members are any full-time employee, retired employee,
part-time employee, contract employee, or student involved in cooperative
education programs. These Voting Members vote in elections, vote to amend
these bylaws, and may serve on the Executive Board. All others are
Affiliate Members.
The confidentiality of members shall be respected at all times. Unless
explicit permission is given by a member, his or her name will never be
revealed to any non-member. If requested, a member may also have their name
kept confidential from all other members, except from those on the Executive
Board.
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The Executive Board shall serve as official liaison between its membership
and corporate management. By doing so, the Executive Board provides a
consistent voice and point of contact for corporate management on issues of
concern to the BGLT community within Compaq including: workplace
discrimination, harassment, and diversity.
The Executive Board shall consist of no more than seven Voting Members
elected by Voting Members. The Executive Board shall handle the regular
business of CompaqPLUS, and interpret and execute these bylaws. Business
decisions are made by a majority vote of the Executive Board Members.
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The Board will have the power to appoint Executive Board Members to serve in
particular roles according to need. Such roles may include but are not
limited to:
- Communications - maintain the web page and distribution list, send
messages, and be the contact person to the membership
- Human Resources Contact - liaison between the group and HR at
Compaq.
- Secretary - keep an accurate record of the Executive Board and
Annual Meetings and will post minutes within one week after meeting
- Treasurer - maintain the organizations finances and accounts,
provide a monthly statement of all the accounts to the Executive Board
- Chairperson - The Chairperson shall convene the Executive Board and
Annual Meetings, along with oversee the functioning of the Executive Board.
- Member at Large - Liaison to smaller, acquired companies.
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An Executive Board Member who does not comply with assigned responsibilities
may be relieved of office by an open ballot majority vote of the entire
Executive Board. The Executive Board shall nominate and approve a
replacement.
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Meetings of the Executive Board are held at a time agreed upon by the Board.
The membership can request to attend Executive Board meetings by contacting
one of the Executive Board Members.
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Following their election, members of the Executive Board shall begin service
after the Annual Meeting, during which the results of the election will be
announced. The term ends at the following Annual Meeting.
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There shall be a meeting of the Executive Board immediately following its
installation. At this meeting, outgoing Executive Board Members shall
transfer all business records to the new Executive Board.
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Elections shall take place prior to the Annual Meeting. First, a request
for nominees shall be sent to all Voting Members at least two weeks before
the election begins. Ballots will be collected for a time period set by the
Executive Board, but no less than two weeks.
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Any Voting Member may make nominations for positions on the Executive Board
within the designated time period. Voting Members may nominate themselves
as well as other people.
Nominees should provide a statement on their backgrounds, interests, and
abilities that they feel are relevant to running for the Executive Board.
This statement should be concise and not exceed 300 words.
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If seven or fewer people accept nominations, no election will be held. The
results will be sent out to the membership immediately.
If more than seven people accept nominations, then the election of the
Executive Board shall be by secret ballot. The election e-mailing shall
contain the personal statements of the nominees as well as instructions for
voting.
The following temporary provisions for 1999 apply in the voting process to
ensure representation from "Compaq Classic", "Tandem Classic", and "Digital
Classic". The Executive Board will evaluate the need to continue this
practice in subsequent elections:
The first three positions filled will consist of one Voting Member from each
"classic company", who receives the highest number of votes as compared to
other nominees from his or her "classic company". If there is only one
nominee from any given company, that person is guaranteed a position on the
board. The remaining four seats will be filled according to highest number
of votes, regardless of the "classic company" for which the individual
originally had been employed. In the unlikely and highly undesirable case
that any given company should not offer a nominee, the remaining five seats
will be filled according to who receives the most votes, regardless of the
"classic company" for which they are employed. One of these persons shall
be appointed by the Executive Board to serve as special liaison to the
company lacking representation on the board.
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To foster a sense of community, members in the same geographic region are
encouraged to form local chapters of CompaqPLUS to organize local social
activities and other events. Local chapters and individuals may call upon
the Executive Board for assistance, as they deem necessary.
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These bylaws may be amended or revised by an affirmative vote of two thirds
of all Voting Members who cast votes in a referendum designed for that
purpose. The Executive Board shall make copies of the proposed amendments
available to members at least two weeks prior to the referendum.
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